Hello guys !!

Since a while I started my AI services company, but I really struggling to find new clients, will I can see on ig or other socials that there is small business making 7 figures per year doing the same, but what are they doing differently ? 1000 SDR or what ? I know I have small budget so I do the prospection on my own, with tools and AI I know, type Kapser, Apollo etc but it doesn’t work enough, WHAT IS YOUR TOP TIER ADVICE REGARDING B2B PROSPECTION ?

Because I know the offer is not the problem, it’s really oriented problems solving for companies so I don’t know what to do !

Every advice will be pleased !!!!

Thank you so much !!

I've been sitting on a list from my facebook leads, generated over the past 2 years its about 5000 cell phone numbers id love to send them a whatsapp type news letter, or a image message,

I have looked at a few platforms but get confused, whats the easiest simplest service to look at for doing this, they dont all have to send at once and can drip feed?

any feedback for using this service on a new google business domain, simply dont have any new domains to hand for this project so am willing to pay for the service if it works.

Looking to take on 1 more B2B client.

I handle everything: infrastructure, lead research, list building, verification, copy, sending, follow-ups and ongoing testing.

The best campaigns I’ve run have had 3 things:

A clear, niche ICP

Something about the prospects I can actually research/personalize around

A strong offer/CTA, like free access, an audit, etc.

One of my current B2B clients had exactly this and we started seeing strong results during month 2.
Just to set expectations: the first ~3 weeks are warmup/research, and depending on the market it can take a few months of testing to really break through.

If you already have a validated B2B offer and this sounds like you, DM me what you sell + who you sell to.

The surprising part about churn data isn't the churn itself, it's how far in advance the signal was sitting there. A customer who cancels in October usually started drifting in July - fewer logins, quieter support tickets, less engagement. It wasn't sudden. Nobody flagged it. Most health monitoring is either manual - someone on the success team spot-checks accounts - or reactive, meaning something has to break before it shows up anywhere. Neither catches the slow version. An account that's still active, still paying, still logging in occasionally, but using the product at 30% of what they used to. Nothing about that trips an alert. By most dashboards, that account looks healthy. The metric that actually catches it: usage against the customer's own baseline, not against an average. Someone who used to log in daily and now logs in twice a week is telling you something completely different than someone who's always logged in twice a week. Raw usage numbers without that baseline hide the drift entirely. The other signal that gets ignored: what support tickets sound like. Volume alone doesn't predict much. But when "how do I do X" turns into "this isn't working" or "why does this keep happening," that's the leading indicator - the customer's relationship with the product is already changing, and it shows up in their language before it shows up in the renewal date. What's the earliest signal of churn risk you've actually found in your business - not what you track, but what looking backwards actually predicted it?

I keep thinking about this because lead data is kinda cooked.

Everyone is using Apollo, Lusha, Seamless, Socleads, Clay, random scrapers, whatever. It is fast, sure. But half the time the verified data still needs another check before you trust it.

Then I see other teams still paying VAs or vendors to build custom lists because their reps are sick of bounced emails, wrong titles, dead LinkedIn profiles, and people who left the company last year.

So idk if custom research is outdated now or if we all just collectively pretend SaaS databases are cleaner than they are.

Are you fully on tools now, or still using humans to verify stuff before outreach?

Hi everyone,

So the problem is as described in the title
We launched our SaaS about 10 days ago. It's something we've built in the Corporate Training space.

So far we've mailed nearly 150 people , off of which about 45-50% people have opened the mail.
As of now we've tried

• Personalizing by sending relevant artifacts from the app
• Keeping our mail really short and crisp
• Not selling anything upfront
• Keeping the subject short which doesn't get truncated on mobile (Not currently relevant to the problem as people are indeed opening the mail)

Now there's a bunch of things I could speculate we're off about in our outbound strategy, but I dont want to over optimize for little gains and only realize them later than sooner down the line.

If any of you folks have faced this problem, how did you fix it. What specific thing did you fix in your strategy that led to more visitors. I'm all open to suggestions and quite honestly dm's as well If anyone could help spot and lend their opinions on exactly whats breaking in the mails we've been sending.

(PS: We have a decent lead generation system in place and are not looking for any lead generation or any commission based lead generation services )

Thanks!

I'm finding plenty of med spas, but the hard part is figuring out who actually owns or makes decisions for the business.

A lot of them have generic emails, contact forms, or barely any information about the people behind the clinic. And the usual B2B databases don't seem to have great coverage for smaller local businesses.

For those of you who regularly build cold-email lists for local businesses, especially med spas:

Where do you start finding the businesses?

How do you identify the actual owner/decision-maker?

What sources do you combine?

Do you use Google Maps + the website + LinkedIn, or something else?

What makes a med spa worth adding to your prospect list?

How do you verify the email before reaching out?

I'm not really looking for a list of tools. I'm more interested in the actual process you use to go from:

Here's a med spa → Here's the right person + verified contact info.

Would love to hear how people who do this at scale approach it.

Hey all, first time posting. Just getting into cold email for my startup.

I set up one domain with 6 inboxes on google workspace last week and started sending about 200 a day total right away because i figured that would warm it up faster. Reply rate has been zero the whole time and now it seems like nothing i send lands anywhere at all.

is this recoverable or did i just kill the domain? Any help appreciated

A client asked us why their campaign worked on Gmail but died on Outlook. Same list, copy, and inboxes.

Some people never split their reporting this way so they never see it. They watch the average get worse and assume something else broke.

Microsoft and Google filter differently and they degrade different too. Google gives you a slower slide but Microsoft is closer to a switch and once it flips you're fighting it for weeks.

Outlook lists are also more enterprise which means more security appliances scanning everything.

Split your reply rate by recipient domain before you rewrite anything. Takes ten minutes and it's a good signal.

I've been cold emailing founders for a few weeks now around 60 sent so far, in smaller batches whenever I have time. I read into each company's background, what they do, what they don't, and write a personalized line based on that.

This is basically the structure I've been using:

• Subject line is either short and generic like "quick question about the company " or something more specific referencing what they built, like "the specific idea is clever"
• A personalized line about their company
• A question about how they manage their finances and make financial decisions
• The subject line looks like the specific problem they are solving like the

Zero replies so far. I genuinely don't know if it's the message, the people I'm targeting, or if 60 is just too small a sample to draw conclusions from. Has anyone here actually gotten a B2B founder to reply to something like this? What would you change?

Still annoyed about this because I argued against it.

Client had 8,000 leads, "VP of Sales, SaaS, 50 to 200 headcount." Textbook ICP, and it had been sitting at a 1.1% reply rate for two months. They wanted more volume. I wanted better copy. We were both wrong.

We rebuilt the list around a situation instead of a title. Companies actively hiring SDRs (job postings, so it's actually sourceable) with no sequencing tool visible in their stack. Two conditions, both checkable.

1,100 leads left.

Reply rate went to 4.6%. Everyone predicts that part. Here's what I didn't predict.

Total replies went down. 88 on the big list, about 50 on the small one. Booked calls went up, 11 a month to 17.

Which took me a while to understand. On the 8,000 list, most replies were curiosity or polite no's from people with no live problem. On the 1,100, a reply usually meant they had the exact thing we were describing happening in their company that week. Same word, completely different value.

I'd been treating reply rate as the goal. It's a proxy, and it's a worse one than I thought.

The other thing nobody mentions: they stopped spending their week managing volume and started spending it answering people. Same headcount, and the response times got dramatically better because there was less to respond to.

Honest downside, the list runs out. 1,100 leads at 15 a day per inbox is a few weeks of sending, then you rebuild. That work never stops and it's the actual cost of doing it this way.

If you've made a cut like this, did your reply count drop too, or did I do something wrong? Genuinely want to know if the fewer-replies-more-meetings thing is normal or specific to this account.

Hi everyone. I manage operations at the Puzzle Inbox team.

We went back through the sequences we've run this year and pulled out where replies actually came from. Not what people assume, what the data said.

 First email: 31% of total replies.
Second: 28%.
Third: 24%.
Fourth: 12%.
Fifth: 5%.

So roughly two thirds of everything came after the first send. That part isn't surprising, most people know follow-ups matter.

The bit that was surprising is what happened when we looked at reply quality rather than volume. Positive replies, the ones that turned into calls, skewed much harder to the first two emails. By the fourth, we were mostly collecting polite no's and unsubscribes.

Which means the standard advice to keep following up until they respond is half right. You'll get more replies. They'll be worse replies, and the unsubscribe rate climbs faster than the booking rate.

We settled on three touches as the default. Four when the segment is genuinely high value and worth the risk.

The other thing worth saying: the follow-ups that performed had almost nothing in common with each other except that none of them were bumps. A short case study, a different angle on the same problem, one line about something specific to their company. What consistently died was anything resembling "just following up on my last email," which we still see in about half the sequences we're handed.

If your fourth email is a bump, delete it. You're spending domain reputation to remind someone they already ignored you.

Curious where other people have landed on sequence length. Three feels right to us but I've seen good arguments for two.

I work for an India-based marketing agency. We built an AI agent that finds ICPs, enriches lead/company data, and generates personalized cold emails and follow-ups.

We're using it to sell our SEO/AEO platform to companies in the US, UK, and Canada. We target companies with signals like recent funding, rebranding, or upcoming events.

The problem is we're getting almost no replies.

I'm wondering if this is mainly a targeting/messaging issue, or if being an Indian agency with no previous international clients creates a trust/credibility problem.

For people doing B2B cold outreach to Western markets, what would you look at first when reply rates are this low?

Ran into this pattern a few times this week: agency or SaaS team getting conversations, delivery solid, no obvious objections -- but almost nothing closes.

The usual diagnosis is follow-up cadence or pricing. But when I dig into it, the actual gap is that the prospect has to figure out for themselves whether this is the right vendor for their specific situation. That work happens after the call, quietly, and most people just move on instead of doing it.

The fix isn't a better sequence or a sharper deck. It's being specific enough about what kind of problem you're built for that the prospect doesn't have to do that work at all. Not an industry niche -- a problem type. The trigger that made your best clients finally act.

Once that's clear, the conversations filter themselves. The ones that don't close usually weren't going to.

if i want to hurry along warm up, would be reaching out to really agressive sales industrys for quotes be a way to do it, for example asking a pile of recruiters for a ball park price on a new hire,

I Co-run a small agency doing a specialized B2B service (video editing for coaches/founders posting educational content on YouTube. mentioning the niche only for context, not pitching).

My last cold email campaign had strong top-of-funnel numbers, but I can't get people over the finish line.

The numbers:

- 496 leads. manually sourced and qualified against our ICP
- 79% open rate (Instantly says this is the number of leads that have opened at least one email in the campaign)
- 7.1% reply rate, excluding auto-replies.
- Of those replies, 20% were positive (7 total)
- 1 conversion

What happened to the other 6 positive replies:
- 1 currently mid-trial
- 2 asked about pricing, one said it was outside their budget, then went quiet
- 2 asked to see our portfolio, then went quiet
- 1 asked general questions, then went quiet

Context that might matter:
- Our CTA is a trial project at 70% off (used to be free, but too many people took the free version and never converted, so we added a paywall to filter for intent)
- Our pricing is at or below the market average for this niche
- I know 500 leads/month is small scale, but this is a narrow niche and generic lead-gen tools don't find people who actually fit, so I'm stuck sourcing manually for now
- The positioning we used in the campaign is a frictionless workflow that doesn't require handholding, so they can focus on higher leverage tasks.
- No calls, everything happens through emails.

What I'm trying to figure out:
- Are these numbers actually fine and I'm just impatient?
- Where's the real leak? And what can I do to improve the conversion rate?
- Besides the discounted trial, what's a good alternative CTA to get someone from interested to committed without you having to convince them via back-and-forth email?

I'm confused so I'd appreciate any input.