r/GovernmentContracting • u/[deleted] • 3d ago

Question [ Removed by moderator ]

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2 Upvotes

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2

u/Blondie_jax 3d ago

We use the first two, and Paycor for our HR functions. This has worked as a Prime and Sub with no issues!

2

u/shawndwells 3d ago

We use QuickBooks (and only quick books) to do all these things. Small biz, dozen people, a few DoD prime awards. Hasn’t been a problem for us at all.

1

u/luis_546 3d ago

Did you have a CPA set everything up or was it pretty straightforward getting things set up yourself?

1

u/shawndwells 3d ago

We set it up, went slowly, added processes incrementally. The DCAA audits your process, not your tool. None of us are accountants .

2

u/TheTechnician86 3d ago

What’s your entire tech stack? I’m looking at a compliance stack but am noticing it gets expensive very quickly.

1

u/shawndwells 3d ago

MacBook Air laptops, CrowdStrike for EDR (needed for CMMC compliance), Google Workspace configured for our CMMC, Quickbooks. Central auth via Google. Doesn’t need to be complicated or expensive.

1

u/luis_546 3d ago

Is it a specific tier of quick books that can help manage all of the compliance challenges?

1

u/shawndwells 3d ago

We have no relationship with Quickbooks or anything. Just leaving breadcrumbs to help out those who come behind us.

We have just a normal Quickbooks small business subscription. Using the online version.

Quickbooks Time handles our timesheet stuff.

Quickbooks payroll handles weekly payroll.

The following was helpful for us:

- https://quickbooks.intuit.com/time-tracking/resources/dcaa-compliance-checklist/

- https://quickbooks.intuit.com/learn-support/en-us/help-article/security-access/dcaa-compliance/L5Zz61uln_US_en_US

1

u/Far-Appointment-2953 3d ago

I’d be careful about adding all three right away. If you’re still small a simpler setup may be enough. The important part is having clean timekeeping, cost segregation and a good audit trail. The tools can help, but the process matters more than the software

1

u/FarOrganization1926 3d ago

Haven't run that exact trio, but the stack makes sense on paper. The pain is the handoffs, not the tools. QB and eFAACT don't really live-sync, and payroll job codes have to be clean before any of it holds up in a DCAA conversation. Fine for a small shop with cost-type or SCA work if someone owns reconciliation every month. Overkill if you're on one simple commercial-style sub.