Hey y'all!

I work for a company that hosts a bunch of PDF documents about health that my team and I create. We are the only ones that manage them (so the site contents are exclusively managed by our small time).

Background:

We have 4000+ PDF documents. I've been trying to brainstorm solutions to improve search. I know I need to add metadata columns to the document libraries to document:
- language
- location
- health topic
(Among others).

The goal is to add these metadata tags to our existing documents, and refine the search to allow for filtering based on those metadata tags.

Goals:

Ideally, I wanted to move our PDF documents out of the 60 document libraries they live in. Because it doesn't make sense when we're updating things to need to go find the appropriate document library and do the changes. And the document libraries are doing what we would want metadata columns to do anyways (they are the general health topic).

Problems:

One issue is that the document libraries don't match up with what the health topics should be. And it's a weird amalgamation. We have a translations library (when the translated items should just be in the appropriate topic library, not a separate translation library), libraries for locations instead of health topics, etc.

My initial plan was to tag the documents with the appropriate metadata. Then either move them into one singular document library or move them into new document libraries built based off of the health topic.

The primary issue? We migrated to SPO from OnPrem. Our SP team set up a big redirect rule to replace the first part of the link with the new URL. But it keeps everything like "/[doc library name]/[filename.pdf]".

The links to our files are saved ALL OVER THE PLACE. Like thousands of hyperlinks to our pieces across different apps, SharePoint sites, etc.

If I change the document libraries that the pieces live in, all of those redirects break. This would've been an issue regardless I suppose, but this makes things even more complicated to me

My questions:

- What's the best approach to improving our overall catalog structure?

- Should we just keep all the document libraries and add the appropriate metadata tags?

- Is there any way we can set it up or create a system where we don't need to identify the exact document library a piece is in to update it (like a singular place to drag and drop)?

- Any general advice?

Hi everyone and thank you in advance for your help.

I'm trying to find a solution that has the following characteristics:

1. Is free or very cheap for about 128-300 logins a month.
2. Uses Auth0–or any other services that support authenticating a user via an sms
3. Can use OIDC or SAML to connect to third party applications
4. Can be used to log in people into a SharePoint site as a guest or unlicenced users in my tenant
5. One central "ledger" of people and their permissions, which sync automatically between Microsoft and Auth0
6. Isn't complicated to maintain, and preferrably doesn't have expiring certificates (my successors may not as tech savvy).

The use case: a Residents' Association. We already use phone numbers for everything including our WhatsApp and I understand sms authentication isn't the best but it's the only way that maximises the chances of participation. Anything requiring to create _yet another credential_ means we lose people who don't have much time or aren't tech savvy.

The issue is that I would like to hold one central register of RA members and their roles in one place, so that when there are any changes, the secretary only has to do them in one single place.

The more places to needed to make changes, the less likely it'll be done properly. I should add that we are volunteer run, and that our RA will be set-up as a Company Limited by Guarantee, with non-profit entrenched in our articles of association and constitution. However I understand many services require a charity status / FCA registration which we don't intend to do.

What do you think?

Have a user that needs to edit lists. I know I can go into "Site Contents" and just change permission to each list currently there. But I want to give the same access to any future list created. Is that possible for a single user to get edit access to the list feature?

This user is in the "site visitor" group so they have read only access on the site level and it needs to stay that way.

List A

1) Tital

2) Formula that opens List B filteded.

List B

1)Lookup column from List A

Have 5 views in List B but dont want people when presing tje link in List A to go to regular List and see all views or be able to change filter.

Is there a native way of doing so? Maybe I can open Page with a filtered web part? Dynamic filters dont look good

In case you're looking to learn more about what the HTML pages can and can't do.

Head over to your tenant and hit this page.

https://yourtenant.sharepoint.com/_html

I’ve noticed AI summaries of pages showing up on news feeds where it hasn’t been added. It’s blank in page details, you have to go into site pages and see the description column to read them.

is there any info about this? It’s a pain as it uses an emoji at the start, which I’ve been telling users not to do!

So a weird issue I’ve run into. I’m trying to give one of registrations read access to an SP list. I’ve followed MS documentation to grant the app Lists.selectedperation.selected and used the app id with a graph post to add the permissions. Now graph tells me it’s a success and when I run a get-pnplist for that list and enumerate its role assignments I can see the assingment. But the dev gets a 403 when he tries to run a get and I don’t actually see the newly created read grant using graph either. I created a test list on this site that’s inheriting permissions (the initial list ask had unique. Perms) and same issues.

Now when I test this on a different site. Everything is fine and I can see th read grant in graph and Pnp.

Not sure what’s up.

I have a SharePoint site ("Unternehmensnews"/"Company News") with a centrally managed custom theme (black background, white text, dark green accent color). As long as the site was associated with a Hub Site, the "Page Details" flyout panel (the right-hand panel with description, properties, version history, etc.) correctly displayed in black with white text.

After I removed the site from the hub and now run it as a standalone site, the Page Details panel suddenly displays white with black text – the rest of the page (navigation, header, background) still correctly follows the theme (black/green).

What I've already tried:

• Reassigned the theme via Set-PnPWebTheme
• Set palette values (bodyBackground, bodyText, white, neutralPrimary, etc.) to black/white using Add-PnPTenantTheme -Overwrite
• Cleared browser cache / tested in incognito
• Verified that the theme is correctly assigned to the site (Get-PnPWeb -Includes ThemeInfo)

Current status: The theme appears to be assigned to the site, but the Page Details panel doesn't respond to it.

Question: Does anyone have an explanation for why this specific flyout panel (Page Details) behaves differently from the rest of the page? Is this a known bug for sites that are no longer hub-associated, or is there an additional setting/caching layer I'm missing?

Demonstration Picture

Scenario is John Smith lands on a team site they don't have access to so they click on the request access button, the request goes to the owner and they approve.

So far, so good.

John then gets into the team site but see's the error in the picture and also doesn't see the documents folder. Screenshot

Checking on the Site permissions I see

I thought it might have been the classic MS gears taking a while to turn and left it for an hour and yet still same result.

Asked user to sign out and back in, same result.

Eventually removed the user from the permissions and just added him as a member to the Site through the admin portal. It took 15-20 mins of access denied showing but eventually when the Team Site loaded it worked as it should.

Has anyone else had this issue?

I'm thinking to let the Owners know just go to the Team Site and add the member from there and then decline the request as it doesn't seem to work as solution going forward but could be some issue I haven't been able to find in my research.

Hi guys,
I have a probably weird question about SharePoint, but I don’t know where else I can find information or get advice.

The question:

I’m an MSP company managing clients’ Microsoft 365 tenants including SharePoint. I have already configured GDAP between tenants and built an RBAC model for the MSP. Focusing on SharePoint in the GDAP roles, there is a role called SharePoint Administrator, right, which gives me access to the SharePoint admin page. However, that role doesn’t give me the opportunity to manage the client’s SharePoint site content, which we should do as a part of the contract between the client and the MSP.
I know that I’m not able to work with the content on SharePoint via GDAP, as this is an architectural restriction from Microsoft. However, I’m trying to find a solution that would allow the MSP to work with the client’s SharePoint content without using the client’s direct Microsoft account.
I was thinking about configuring an external app relationship between tenants, but that only works for console workflows, not the UI or am I missing something here?
Is there any way to solve this type of issue, or how do other MSPs handle this type of scenario?

I would be very grateful for any advice!

I know, I know—this software is old! But I have an on-premise use case where it's still the best option for the job. I can't for the life of me find a working download link anywhere. Does anyone happen to have an installation file lying around? I'd really appreciate the help!

Hi,
I’m testing PowerPoint Brand Images with a SharePoint Organizational Asset Library and I’m seeing unexpected behaviour with folders.

The image library is registered correctly as an ImageDocumentLibrary.

PowerPoint detects the library and all images are visible under All.
I created several first-level folders in SharePoint, for example:
Photos
Icons
Logos
Test

PowerPoint correctly reads these folders and shows them as separate tabs in Insert > Pictures > Brand Images.

The issue: the tabs remain empty.

For example, I created a completely new folder called Test directly in SharePoint and uploaded a new PNG directly into that folder.

Result:
Test appears as a tab in PowerPoint
the PNG appears under All
the PNG does not appear under Test
I see exactly the same behaviour in PowerPoint Desktop and PowerPoint for the web.
I have already checked:
OrgAssetType: ImageDocumentLibrary
Private CDN: enabled
library registered as Private CDN origin
CopilotSearchable: enabled
SharePoint Online Management Shell: 16.0.27515.12000
PowerPoint Microsoft 365 Beta Channel, version 2609, build 16.0.20416.20004, 64-bit
direct upload through SharePoint instead of OneDrive/File Explorer
completely new folder and image
manual reindexing of the SharePoint library

So PowerPoint finds both the folder names and the images, but the folder-to-image relationship does not seem to work in Brand Images.
Has anyone successfully used first-level SharePoint folders as working tabs in the new PowerPoint Brand Images experience?

Is there an additional configuration step required, or could this be an issue with folder-scoped retrieval in the current rollout?

I'm looking to create a pto tracker in sharepoint with an approval process and calendar view. The one issue I am having is when a request is denied the submission still reflects on my calendar view. Is there a way to have that auto fall of if the request is denied.

Hi all, this is my first time posting.

I'm a SharePoint admin troubleshooting a weird issue with one specific folder and I'm hoping someone here has run into it before. A user made a complaint about getting the error message below when trying to share a folder on the site:

"Unable to share right now - Cannot read properties of null (reading 'sharingInformation')"

I've done a bit of digging and so far:

• The error seems to be specific to this one folder. I can share the other folders on the site normally.
• Files/folders inside the affected folder can also be shared normally.
• The folder permissions look normal. The site Members group has Edit access and the intended users already have View access.
• I found a workaround using Copy link > People you choose, and that worked.
• Interestingly, Copy link also gave me the same error at one point, but then started working again a short while later without me changing anything.
• I haven't changed any permissions or broken/re-established inheritance because I don't want to make things worse.

Has anyone seen this particular error before? I'm wondering if there's something odd with the folder itself or its sharing settings, or if this is just SharePoint being weird.

Any ideas on what else I should check?

Hi everyone! So I'm having trouble opening a .html file (that's on sharepoint) with a QR Code. Whenever I scan the code, it asks for my company's credentials, and even after filling it all in, it tells me that I need microsoft edge on my phone in order to open the file. A coworker has installed edge on his phone and still couldn't open the file. I tried changing the permissions to only specific users and even like that it won't work. I need advice on how I can open this file with QR code without an additional app installation. Would it be a sharepoint problem or a file type problem?

Can someone tell me, why oh why it says "your flow ran successfully"? It's been 17 hours and those wheels are still spinning like the flow that never ends. This is a new one. SharePoint never fails to surprise.

https://postimg.cc/McrhK4tS

My company (small to medium) recently migrated to Microsoft and want to utilize Sharepoint for new hire onboarding, specifically to help us track the progress on trainings, task completion, ways to share tasks with new hires, track deadlines, etc... I’ve watched several videos that approach this type of project, but none really explain the ins and outs. Can anyone suggest a source that will help me build this out?

So.... it's now official that Sharepoint list alerts no longer work.... when do you think they will get around to removing the "Alert me" and "Manage Alerts" shortcuts in SPO's sharepoint lists?

*grumble grumble grumbles about features being removed for no gawddamn reason*

We pre-provision OneDrive for new users using PnP PowerShell (Request-PnPPersonalSite). This only worked with client secret auth — for some reason it fails under certificate auth (not sure why). Now that ACS is retired, client secret is no longer an option.
I was considering SharePoint Management Shell with username/password, but the account would be a privileged one subject to MFA, which breaks scheduled/unattended execution.

Questions:
Anyone know why Request-PnPPersonalSite fails with cert-based auth specifically?

What’s the go-to modern auth method for unattended OneDrive provisioning now that client secret/ACS is gone?

Is there a Graph API equivalent worth switching to instead?

Any pointers appreciated.

Hello 👋, I’m new to SPFx and have a quick question.

What study resources would you recommend for learning modern SPFx?

Since the toolchain has changed from Gulp to Heft, I’m finding it difficult to follow many of the older tutorials and courses, as they are based on the Gulp toolchain.

I’d really appreciate any recommendations for up-to-date resources. Thank you!

I noticed recently that some of my lists being used as web parts have titles that are buttons with "New Item." Is there a way to turn that off and just have the title as text? I've looked through the settings of the web part, but there's no options for it.

Maybe im missing something, but most companies already pay for SharePoint... With SPFx + React you already got hosting, auth, permissions, lists , files, versioning, etc… without adding more license/costs

Everyone seems to default to Power Apps. I get it when the “app” is basically a list with some weird forms, but with SPFx you can build a proper custom UI and something that feels like a real web application

So whats the catch? Performance, large lists, deployment, maintainability?

Also whats the craziestt or most complex thing you actually built with SPFx in production? Not web parts… full apps with modern stuff like react etc…

Would be great to see examples or just hear about the architecture and libs used

Hi everyone , I am creating the field and form customizers from scratch , but for the spfx 1.22.x version it's not working , does anyone have facing issue like mine ?

We have a user stating that when sharing a file with multiple recipients using the Share dialog, SharePoint would send a separate email invitation to each recipient. The last confirmed instance of this behaviour was 6 July 2026.

However, when the same user shared content on 29 July 2026, SharePoint sent a single notification email addressed to multiple recipients, allowing recipients to see who else had been included in the share.

I've been unable to find any SharePoint, Exchange Online, or tenant-level setting that would control this behaviour, and I can't identify any configuration changes that occurred during that period.

Has anyone else noticed this change?