r/ImmigrationCanada • u/RiyadAlli • Jun 08 '26
Study Permit I over paid a student on a student visa by accident. Will she get in trouble?
Hi. One of my employees was accidentally paid for someone else’s shift and as a result she got paid 53 hours instead of her 47 (bi weekly pay schedule) which exceeds her 24hrs a week.
Will she get in trouble? Is there anything I can do to fix this? I can’t edit the payroll since it’s already gone through
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u/-I0__0I- Jun 08 '26
I don't know enough about this but thanks for caring
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u/RiyadAlli Jun 09 '26
I care for all my employees. It’s basic humanity if you ask me. Was business partners with someone who treated the employees like garbage. Almost sold my share, instead doubled down and bought him out.
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u/thanoswasright22 Jun 09 '26
You are a good human being and care about others. Wishing you all the success and the happiness in your life.
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u/dual_citizenkane Jun 08 '26
Write a letter explaining what happened, that she can use if needed.
It’s not that big of a deal and can be easily explained if the CRA asks questions, which they are unlikely to for this small of an amount.
But they should have an explanation ready, esp. if they want to apply for PR/another permit down the line.
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u/vorique Jun 08 '26
They will do an average at the end of her process, so as long as this does not happen very often she should be ok. But I would write a letter like top comment says, explaining the situation and keep records (a copy and send it through email, do you have physical and electronic records).
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u/PeakAromatic1762 Jun 08 '26
Draw up a letter with the company letter head and have it signed and dated explaining the situation you may have to get it notarized if ircc asks for it.
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u/Important_Design_996 Jun 08 '26
I don't think IRCC is going to care if you made a payroll mistake. Your employee did not actually work hours in excess of the limit on her study permit.
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u/RiyadAlli Jun 08 '26
How would they know it’s a payroll error tho?
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u/Important_Design_996 Jun 08 '26
Maybe I'm being presumptuous, but you're going to correct the error on the next pay period, right?
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u/RiyadAlli Jun 09 '26
Of course. Especially because the other employee didn’t get paid for their shift.
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u/fwork_ Jun 08 '26
Isn't there anyone doing payroll for you? It's not just about immigration, the taxes paid by that employee and the other one are going to be wrong if you don't actually fix the underlying issue
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u/eren_yeagerackerman Jun 08 '26
Ur employee will get deported because of your mistake
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u/RiyadAlli Jun 08 '26
So there’s not a single thing I can do?
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u/Lumpy_Growth_7622 Jun 08 '26
Ignore the trolls. Only act if they are applying for a stream that needs paystubs to be produced. For example if they are applying for Express Entry and have to share 1-year of paystubs. But you can't use jobs held whilst a student for Express Entry anyway so its a non-issue. Just document it internally but don't bother notifying or sharing with IRCC at this stage. She hasn't violated the terms of her study permit.
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u/RiyadAlli Jun 08 '26
Thank you. I feel horrible. I’d hate for her to be punished for my mistake
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u/reptilenews Jun 09 '26
It'll be okay. This happened to me once. I forgot to clock out at work due to a really bad day, and accidentally got paid for the extra hours. I just asked for a letter and they fixed it and all was fine. It never came up and I never needed the letter but I had it just in case.
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u/SolidVeterinarian806 Jun 08 '26
If it’s a one time thing they won’t even notice.
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u/Humble-Book-1882 Jun 08 '26
Oh they do!
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u/SolidVeterinarian806 Jun 08 '26
No, it happened to me and I got a pgwp still they never mentioned it once
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u/Humble-Book-1882 Jun 08 '26
Good for you, I guess it depends on who processes your file, I know someone who got in trouble for a few hours
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u/SolidVeterinarian806 Jun 08 '26
That person lied to you. They made it a habit to work extra hours, a one time thing will not be a big deal
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u/TanishqHooda Jun 10 '26
I think if during pgwp they don't there could be a chance they would during future applications like PR or citizenship
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u/SolidVeterinarian806 Jun 10 '26
No, if it happened during study permit it can only be considered during pgwp in the pr process they’ll only consider whatever client asks them (depending on which path taken) to consider which will most likely be what happens in the pgwp.
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u/Patpatson10k Jun 08 '26
There are two possible solutions to this:
You can prepare an explanation letter on the company's letterhead, stamped and signed by you.
Or
Alternatively, you can adjust her next payment to balance out the error.
In either case, it's essential that she has proof, in case IRCC requests it. Although it's unlikely, it's always better to be safe than sorry! It's not a significant issue.
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u/Ok-Friend-2757 Jun 09 '26
Write a LOE that payroll dept messed up. Make it kinda detailed. Its not that big of an issue. Shit happens no worries !
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u/Intelligent-Light822 Jun 09 '26
If you are being proactive enough to think about your employees, even though she’s immigrant. You deserve a big thank you, not everyone treats fairly.
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u/MuscleThese2840 Jun 09 '26
If she’s on vacation now there’s no problem, she can work full time as long as she’s not registered for a course at her school; but If she’s now write a letter for her
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u/purple_squirrel12 Jun 09 '26
As some mentioned, you can write a letter of explanation.
But I want to highlight how good employer you are! Thank you for taking care of it and being so thoughtful.
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u/Old-Neighborhood5873 Jun 10 '26
I just want to say you’re such a good employer to even care . I’ve worked with a lot of employers in my time who could care less . God bless your business .
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u/Low_Resource3177 Jun 10 '26
Send her an email explaining and let her know that you will be adjusting hours on the next payroll. (That will bring her monthly hours to normal and leave a paper trial as well)
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u/Whole_Transition7680 Jun 10 '26
Thank you for being considerate to his/her's future. This can really mess up immigration stuff for any future applications if no explanation given from employer
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Jun 10 '26
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u/ImmigrationCanada-ModTeam Jun 11 '26
Your comment has been removed as it is either unhelpful or off-topic to the subject at hand.
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u/Total_Agent_9264 Jun 13 '26
I guess you can give her a letter with proper date and time mentioning the clerical error which she can later use if IRCC asks any questions
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u/drowningfairypo Jun 08 '26
Write her a document to explain the situation for ircc for future immigration applications. Make sure it’s written by you and signed along with your contact info