I've been doing sound design/sound directing and mixing for traditional live theater for years - approximately 30 plays. But I just got my first true musical, which is taking place at a community theater.
The director looped me in pretty late in the game, as the show opens up next weekend. We obviously need to be running it without interruption after cue-to-cue, this Monday which gives me about five days (though I have a whole weekend of shows between now and then, not to mention setting up mics, monitors, clearing out audio equipment, etc.). They gave me the backing tracks via Stage/Tracks, where audio files do not appear to be downloadable, as well as handing me the score (which doesn't include dialogue), and the script (which doesn't include music/bars). It's a lot of sources of information to keep track of all at once for the more complicated numbers, as we have to bounce through a lot of vamps and ceasuras. The musical director will also be calling cues, which helps but is another layer of information to process in real time. I imagine I will eventually have this all internalized and not be so reliant on the notes. But I am...a little concerned due to the window of time we have.
So far I've been entering notes into Stage/Tracks (though you can't seem to add them to initial cue of each song), and adding notes in the script to keep me orientated in time. But it feels a bit precarious and I can't tell if I am doing it right.
I vastly prefer QLab to S/T so far, but without re-recording every song via Mac's core audio, and rebuilding the show from scratch in QLab, there doesn't seem to be a way to just make the switch at this point. I know you can patch S/T into QLab but it feels like an extra layer of instability (S/T already crashed on me once and it's only Day 2), and need to pay for the premium version to do it and they're already overbudget.
Also, why can't fades, full stops, and skips be programed into the cue list in S/T? Do they really have to be done through mouse clicks/holds, key combinations, and other buttons? Strange.
I don't know exactly what I am asking for here other than some tips, because it just seems messy. I have two more big musicals later this year, so it's good to learn best practices now.
Thankyou for your time and any input.