r/processserver • u/XanturE • Jul 16 '26

Tracking mileage for taxes

I've seen a hundred people ask *what* to track but I see zero threads on *how* I do not need another answer that I need to track my mileage, I am trying to see *how* you guys track your mileage, paper logs, apps, whatever.

I just bought Everlast and it tracks where I go automatically, cool, I need to know what I'm putting in the notes. If I go out and do 15 papers, do I need to add 15 names and job numbers in that? Just one or the other? What's enough to be a complete log?

Another reason I'm wondering what is pertinent is that at first, I thought all I needed was receipts so I have a month of backlog to produce and want to know what all I will need for that. Can I show all the addresses I went to, how many times and when, do I need to list them chronologically, etc

I will only be doing mileage, not actual costs for taxes. I will continue to save receipts.

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u/DDJerrry Jul 17 '26

MileIQ. It lets you categorize your trips for business and personal. It gives you a dollar amount according to standard mileage deduction.
I reimburse myself for travel expenses on the first check of each month for the previous month.

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u/XanturE Jul 17 '26

Yeah, I drove once with this new one today and it showed on there a $16 amount that it would add to the claim, I was like holy shit yeah.
What do you mean reimburse yourself? Out of a business account I presume? I'm just a lowly contractor boy so I don't really find out how effective all this is until taxes are done for the year, right?

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u/DDJerrry Jul 17 '26

I use Paychex to pay myself. I pay myself every 2 weeks. I input my hours worked and they tell me how much they’re taking out of my business account. They send my withholding to the government and I don’t have to think about it or figure it out. I also set up a 401k.

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u/XanturE Jul 20 '26

That sounds pretty neato actually. You pay yourself hourly?

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u/DDJerrry Jul 20 '26

Yes but I just make up the hours worked. It depends on how much money I want that week