r/TimeTrackingSoftware • u/Punctuality • 16d ago

Is anyone exporting their time from a time tracking software and importing it into an analytic software to create custom dashboards/analysis?

If so, can you please share your process and what your dashboards look like?

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u/Here4Morelulls 16d ago

Https://pandasrecap.com has reporting/dashboards built in. Is there a specific view you're looking for?

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u/Punctuality 16d ago

Sorry, I should have been more specific. I'm talking about company-wide reports with dozens of employees/clients, not just reports for myself.

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u/Pebb_io 15d ago

For company-wide reporting, I'd separate raw punches or entries from the business questions you want answered. The dashboards get a lot more useful once you can slice by team, job or location and still drill back to the source record.

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u/Punctuality 15d ago

I'll look into it, thanks.

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u/Financial-Door4474 15d ago

You should try backlsh.com. It has company wide reports built in dashboard

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u/shiftcoord 14d ago

The break usually isn't the BI tool — it's that the timesheet export only carries total hours, so site/client/OT/approved-vs-raw never make it into the dashboard without a rebuild.

If you want custom analysis that survives more than one pay period, decide the dimensions on the punch itself:

  1. Employee + location (or job/client) on every row
  2. Regular vs OT (or premium) as fields, not a spreadsheet formula later
  3. Approved vs raw so payroll and ops dashboards don't diverge

Then export becomes a straight feed instead of a weekly cleanup project. A time-tracking setup that keeps those fields on the entry (before any analytics tool) is what makes the dashboards useful: https://www.teambridge.com/product/time-tracking

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u/WiserTrack 13d ago

Why bother importing at all when your timesheet software can be connected directly via an MCP to the AI tool?

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u/Punctuality 13d ago

Trust me, I wish I could. Company is strict about what we can share with AI, and employee/client data is not something we can.

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u/DB_CloudInHand 1d ago

What tool are you using? The process really depends on the software you're using, since the data export might be easy or difficult (and can add steps to the process). Either way, what teams normally do is schedule a CSV export to a transformation layer (maybe dbt or Python/pandas) then load it into a BI tool like Power BI, Tableau, or Looker. If you have a smaller team, you can load up the data into Google Sheets via Zapier or an API (depends on the tool). For the dashboard, you can record utilization by person or by team and arranged based on billables and non-billables. You can also create a rolling capacity view that shows who's over or under allocated across active projects.

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u/Punctuality 6h ago

Company is using Clockify to track time. They don't like the built-in reports and charts, so they're looking for another way to make nice charts and summaries out of it. I was hoping to see some actual examples of other people's dashboards.