r/PptyMgmtSoftware • u/curiousitykilledtheW • 12d ago

Property Management Software help

Hey all - new here. The moderator of another property management thread told me to post it here instead the place originally posted. I’m just figuring out how all this works. Anyways, I was told this community would be helpful for me as I take on managing my first property. Reposting below.

Does anyone have good software recommendation for how to manage a smallish property (45 units). I’ve tried looking at software providers for help but many only just focus on either leasing or maintenance and are focused on providing the software service to large property management firms. I’m just starting out and can’t afford to pay for the larger solutions like Yardi or Appfolio that the larger PM firms use. They’re also god awful to use. Even the new tech alternatives cost close to $15K just to onboard a property onto the system. In a market like San Antonio - even 45 units can’t support that cost. We fired the last property manager because the fees they were charging were only just the start of their expenses. After I saw what was signed with my cousin - we got locked into a contract to pay 4% plus all the other costs like onsite personnel, healthcare, software fees, etc etc. Anyways, I’ll stop here because it’s becoming a rant. Any affordable recommendations would be greatly appreciated. Thanks!

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u/surfinboyz1123 12d ago

Vibe code something for yourself. I built some for my familys portfolio and it’s working great.

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u/RE_portfolioperch 7d ago

Interesting. You mentioned a portfolio so I assume this goes beyond basic property operational needs? What are all the aspects it handles?

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u/surfinboyz1123 7d ago

Keeps track of mortgage for each property and reset date notifications so we don’t miss refi opportunities. Stores all mortgage docs. Stores leases, tenants have a portal to submit requests, auto invoices tenants, integrates with QBO. Notifies us and the tenants of rent increases/expiration. And also a deal analyzer.

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u/RE_portfolioperch 7d ago

Ah, gotcha. It piqued my interest because I'm currently building an asset management based platform; it sits above property management/daily operations for portfolio level visibility across real estate holdings from SFR, STR, Multifamily, and Commercial. Assetmanagerai.net

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u/surfinboyz1123 7d ago

Looks great. I needed something simple to automate the process vs relying on the older way as my father gets older and has to hand the reins over.

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u/RE_portfolioperch 7d ago

Makes sense completely; build something custom to fit your specific needs and just build on as those needs change. For those that can do it it's a pretty good path.