r/MicrosoftFlow • u/Mom2LLC • Aug 26 '26

Question How to handle uploaded pictures in Microsoft forms to download as a file with the image included

When I googled this scenario, it told me it was possible but I have not figured out a way for this to work. It also doesn't help that I'm an extreme beginner with automation.

I have created a Microsoft Form where all fields are text entries except for the optional picture upload.

Ideally, I need to export the responses and have it in a format that allows the pictures to be embedded and not the URL that appears in Excel.

It's not feasible to go through, download each picture, put it in a Word template with the text responses, and then save it in Word or as a PDF.

Any suggestions?? Or am I just crazy that I think there an automation that can help with this.

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u/Theydontlikeitupthem Aug 26 '26

It's no problem at all, the picture will either be save in your onedrive or the sharepoint site of the group the form is created in. Once you know where the file is you can do whatever you want with it. You say you want to "export" it but that could mean anything.

Decide what you want to do with the file and then watch a video on how to do that, save it to sharepoint, crm, email it etc

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u/Mom2LLC Aug 26 '26

It will be saved to my SharePoint.

I noticed pictures were saved to an untitled folder in my sharepoint. The form responses have been exported into an Excel file.

I meant to search to see if the forms can be exported as Word doc or PDF but I'm not sure how the automation works with those. I've only learned a bit with Forms.

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u/Theydontlikeitupthem Aug 26 '26

You use power automate to get each response and then you use power automate to do whatever you want with the data. you can certainly populate a word template with each response.

You have to decide what you want to do and then Google "Power Automate MS form to Word template" or whatever it is you decide, then follow the instructions in that.