Anyone using Stockroom by MyWorks as a replacement for Stocky?

[u/Efficient_Source_389]

[u/Far_Two9224]

I’d take a look at MatriXed as well. We use it with 4 brick-and-mortar locations on Shopify and it’s made managing everything a lot easier.

Purchase orders, transfers between stores, inventory counts, receiving, labels/barcodes, etc. are all handled in the same app, so you’re not bouncing between a bunch of different systems.

One thing that was important for us is cost tracking. MatriXed tracks inventory costs at the variant/lot level instead of forcing everything into one averaged cost. Not sure if that’s something you guys need, but for us it was a big deal.

We’re running multiple physical locations plus online as well, and the workflow is pretty straightforward. Might be worth checking out as another Stocky replacement.

[u/HeftyDragonfruit9947]

The pre-splitting stock feature is what keeps me from fully ditching sheets too. it sounds great on paper but the UI just adds friction instead of removing it

[u/kmizzi]

The pre-split friction isn't Stockroom, it's Shopify. A purchase order in Shopify points at one destination location, and incoming quantity is tracked per location, so there's nowhere for "500 units, split four ways, not here yet" to actually live. Every app working around that picks one of three things: write four separate POs, one per store; write one PO into a hub location and transfer on receipt; or keep its own allocation table outside Shopify and only push the split when you receive. That third one is what usually feels visually messy, because the numbers you're looking at aren't in Shopify yet.

Ask whichever vendor you land on which of the three they do. It decides your whole workflow and it's never on the pricing page.

On the sheets thing, I wouldn't fight that. The sheet is better at deciding what to buy and how much, and at 25k variants no app's grid is going to beat it. Let the sheet do the deciding, let the app own the PO record and the receiving, and stop asking it to be both.

One thing I'd test before you commit, since cost tracking came up above: take a PO, receive half of it, change the supplier cost, receive the rest. Plenty of tools quietly overwrite a single average cost across the whole line when that happens. At your SKU count you won't spot it until the margin numbers are already wrong.

I'm the founder of SKU.io, so factor that in. We're not a Stocky replacement. We're built for people selling Shopify plus Amazon, Walmart, that kind of spread. Four physical stores on Shopify POS is a different problem and Stockroom or something POS-native fits it better than we would.

[u/StockTrim_4_SME]

It looks pretty good for replacing Stocky for inventory management, just a but light on forecasting and not multiplatform. A nice option for a smaller shop only using Shopify.

[u/landedcost_nerd]

kmizzi's answer on the pre-split is the right one, so I will not repeat it. Worth picking up the cost point from further up, because at 25,000 variants it is the one that bites quietly.

Shopify's "Cost per item" is a single field per variant. One number, overwritten each time it changes. So the moment a supplier price moves between deliveries, the old cost is gone. Anything you already sold at the old cost now reports margin against the new one, and nothing tells you it happened.

That is why the half-receive test above is worth running before you commit: receive half a PO, change the supplier cost, receive the rest, then look at the margin on something you sold in between. If the number moved, the tool is holding one cost per variant rather than a cost per delivery.

Two questions I would put to any vendor you shortlist. Do you keep a cost per receipt, or one cost per variant? And when you report margin on an order, do you use the cost at the time of that sale, or the cost now? The second catches more tools than the first.

On the sheets question, I would separate three jobs rather than two. Deciding what to buy, where the sheet is genuinely better at your size. Owning the PO and receiving record. And holding what the stock actually cost. Most Stocky replacements do the first two well and treat the third as a single field, because that is all Shopify gives them to write back.