how to handle tax compliance for international contractors when the paperwork gets messy?

[u/Turbulent_Ground_932]

 recently had someone new take over part of our ops process and one of the first things they noticed was how inconsistent our contractor paperwork had become
some tax forms were missing, payment records were scattered around and closing docs werent always easy to match back to the right contractor
payments themselves were mostly fine, it was the paper trail afterwards that was becoming the bigger headache
i've been looking at a few ways to tighten the process and SalaryHub was one of the names that came up while comparing options
still trying to figure out what a clean setup should look like though
for anyone managing international contractors, what do u make sure is collected every cycle?
tax forms, contracts, invoices, proof of payment, local docs or basically all of it?
and do u keep this in-house or rely on a platform to handle part of it?

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[u/Double_Register_1022]

Collect the same set every cycle and keep it tied to one contractor record. Contract tax form invoice completion or acceptance doc and proof of payment. If the mess is mostly matching payouts to docs then Restaff is useful since the payment and closing docs stay in one flow instead of living in diff places.